When you are working on something complicated, you need a lot of planning and procrastinating in order to get things done right. However, too much time thinking of what to do is counterproductive especially if you have a schedule to follow and a deadline to beat.
Although planning project workflow is essential in any type of organization, there is a need to balance your attention to detail and timeliness too! Distractions may hamper any progress but if you have a reliable system in place then it would be much easier to track everything and do things at your own pace.
Plan ahead
If you really want to achieve something, you need to plan ahead. Bear in mind that anything can happen that could derail your plans so it is necessary to prepare thoroughly. Assign tasks to the right people and keep up with them every step of the way. If you are working on a complicated project, it is necessary to break it down into smaller, more manageable tasks. These strategies will help you minimize procrastination and maximize work done.
Be prepared
When it comes to project management, it really pays to be fully prepared for any possibility (especially the bad ones). If you are well prepared then you are well motivated to stay with the task from start to finish.
Start with small things first
As Neil Armstrong landed on the moon, he uttered the “one small step for man; one giant leap for mankind” speech. Let’s just say that you’re working on a very complicated marketing campaign. If you’re interested in completing this very daunting work, you have to start with the simple things first so that you can deal with the succeeding tasks until you finish everything.
Take one task at a time
Some projects take a little bit of time to finish so if you’re working on a very important project, consider collaborating with your colleagues and get things done by working on one task at a time. Use the momentum and discipline yourself to finish a particular task and move on to the next one.
Finish the urgent ones first
In any project management process, urgent tasks are the important things that you need to get done fast. When you have this constant fear and anxiety of failure to get the job done, your productivity and efficiency would definitely take a hit. With this constant pressure lingering over your head, even the simplest of tasks can become stressful situations. What’s the solution? Finish the urgent tasks first so that you have more time to get things done.
Don’t avoid the unpleasant tasks
Are you the type of person who doesn't want to wake up early in the morning to throw away the garbage? In project management, it really pays to work on the most challenging tasks first. Starting your day by immediately working on the unpleasant tasks first may help you lighten up your workload in the succeeding days.
Be accountable
A project management system keeps track of your performance through a scoring and rating system. An organization that uses a reliable system encourages task accountability and transparency. You may have to think about the negative consequences of not finishing a task on schedule because fear and desire are the main motivators that encourage us to finish our tasks.
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