Gantt Chart as an Effective Task Management Tool

We have come a long way from listing important tasks on a notepad to drawing a very complicated project on the board. Now it is much easier to visualize how tasks and projects are managed with the use of Gantt charts. With the development of task management systems, it is much easier to become productive and collaborative with other users. It is now possible to plan ahead of time and see the progress of each task and track everyone working on it.

More than just a calendar of tasks, this is a very essential feature in project planning especially if you are handling multiple tasks at a different point in time involving different individuals. Without this feature, it would be virtually impossible to align schedules, priorities, and resources in one project timetable. What are the most useful functions that Gantt charts bring into any productivity tool out there?

1. Get a Glimpse of the Future

Project planning is not about time-traveling, it is all about planning ahead of time in order to prepare for risks and challenges that lie ahead. With a Gantt chart, you can picture out how all the tasks you manage fall into place. If you are focused on day-to-day tasks, you will never be able to prepare yourself a Plan B whenever some things may not go your way. Always chart your long term goal whenever possible!

2. Allocate Resources Effectively

Just like a jigsaw puzzle, every task is unique based on schedule, difficulty, priority, and complexity. Make sure to fit in all tasks the way they should be. If you just follow your project timetable then you will be able to maximize your time and minimize costs.

3. Task Dependencies

Some tasks cannot be done right away without finishing a prerequisite. For example, you can’t tie your shoelace if you haven’t put your foot inside the shoe. When it comes to task management, make sure you maximize productivity and achieve optimum workflow when completing a project. Certain objectives have to be met before moving on to the next task on the list.

4. Keep Everyone in Sync

The bigger, the more complicated the project is, the more difficult it is to keep every team member on the same page. Know the rules of engagement of your project by picturing out what needs to be done and who needs to do what. When there are no misunderstandings and confusion, a project can run smoothly no matter what. With a Gantt chart, it is easy to meet expectations and achieve that desired result.

5. Keep Up With the Timeline

Confusion always prevents us from keeping track of our tasks. With a visual timeline like a Gantt chart, all team members will be able to determine start and target dates easily. Any visual overview is helpful since it is one way of knowing of all time-dependent tasks and deliverables whether you are tracking it on a daily or weekly basis.

There is no need to download a task manager or task apps, there is a cloud-based task management system that will simplify the way you work.